SAP Business ByDesign - Positive Pay File

Generate a positive pay file on the outgoing checks in SAP Business ByDesign. You can generate a file by company, bank account, check dates or by suppliers/employees. You can customize the file as per the format prescribed by your bank. Email/download the file as per the requirement.

The following steps summarize the process of positive pay:

  1. Bank customers send a check register file containing check numbers, dates, and amounts to their bank for checks the customer has written.
  2. When a check is presented for payment, the bank compares the presented check against the customer’s previously transmitted check information for that account.
  3. Where there’s a discrepancy between a presented check and check file information, the bank notifies their customer through an exceptions report and withholds payment until the customer tells the bank to accept or reject the check. Positive pay is a simple but effective way to prevent check fraud. It stops criminals from cashing fraudulent checks using stolen account numbers. It also catches bad checks where the check amount has been altered or the check has an invalid date.