Plan, Monitor and Execute the purchasing process with Budget Control in SAP Business ByDesign

The Budget Control solution allows you to create and manage budgets for all of your purchasing processes in SAP Business ByDesign. This will enable you to plan the expenditure by year, month and quarter, and monitor the availability of the funds for a project or operations. Most importantly, it performs a real-time check during the entire purchase process from the shopping cart to the posting of the supplier invoice about whether the funds are available by the company/cost center related to the purchase.

Solution Scope

The Budget Control process allows you to configure Budgets by the company/cost center/project/GL Account. The process is tightly integrated with the end-to-end purchasing process. The shopping cart, purchase order, goods receipt and supplier invoice all require a valid and active budget entry before they can be posted in the G/L.

Benefits for your Organization

• Plan and monitor your organization’s expenditure in real-time.
• Budget Categories: Create your own customized budget categories by the company or cost center.
• Budget Revision process: Any addition, subtraction, or transfer to the budgeted amounts need to go through a well defined revision process. It has a built in approval process, with the option to attach relevant emails and documents. This helps with the audit as you can track the changes.
• Reporting & Analytics with the standard G/L reports.